7.5. Tips for Writing Reports in Excel
7.5.1. Referencing Data Points
Maintain a single spreadsheet that contains all of the data points you are reading from the data server. Then use the references to those data points in the spreadsheets that will make up your reports.
This will allow Excel to update all the points on one spreadsheet and should improve update speed and reduce screen flicker, as the datasheet file need not be displayed to the user.
In this figure the data and the report are held in separate spreadsheets. This will also allow you to maintain a single data spreadsheet and many report spreadsheets that refer to the data server data by means of the =`datasheet.xls!variable syntax.
7.5.2. Passing strings from Cascade Connect to Excel
Cascade Connect can also be used to pass strings to Excel. This may include sending label names and formulae. Consider the following example:
Cell B8 is named total_label and C8 is named total_formula . The data passed to these cells from the data server is in the form of a string variable. Here are some examples of set of values for total_label and total_formula that could be passed to Excel from the data server:
| total_label | total_formula |
|---|---|
| Average | =AVERAGE(C2:C7) |
| Total | =SUM(C2:C7) |
| Standard Dev | =STDEV(C2:C7) |
| Maximum | =MAX(C2:C7) |
| # greater than 55 | =COUNTIF(C2:C7,">55") |
The ability to pass string information into Excel means that you can develop sophisticated spreadsheets that are reconfigured from the data server, without the intervention of a Windows operator.